Document Controller – Utilites and Offsites at Sterling Petrochemicals

Sterling Petrochemicals, a prominent player in the petrochemical industry, is seeking a skilled Document Controller for its Utilities and Offsites division. This role involves managing, organizing, and maintaining essential documents to ensure accuracy, accessibility, and compliance with industry standards. As a document controller, you will oversee document workflows, collaborate with engineering and operations teams, and maintain regulatory compliance in documentation. Here’s a deep dive into the role and responsibilities of a Document Controller at Sterling Petrochemicals, along with qualifications and FAQs.

Document Controller:

The Document Controller position within the Utilities and Offsites department at Sterling Petrochemicals is crucial for maintaining the integrity of operational documentation. This role involves coordinating, maintaining, and managing all documents required for the functioning of utility facilities and offsite operations. These documents could include process flow diagrams, safety protocols, regulatory filings, inspection records, and maintenance schedules. The role ensures that documents are up-to-date, accessible, and compliant with local, national, and industry standards.

Key Responsibilities

1. Document Management:

   • Implement and manage document control systems, including electronic document management systems (EDMS).
   • Organize, categorize, and store documents, ensuring easy retrieval and secure storage.
   • Control the distribution of documents and coordinate with relevant departments to ensure timely updates.

2. Compliance and Quality Assurance:

   • Review and maintain document quality, ensuring consistency and compliance with company and regulatory standards.
   • Verify that all documents meet regulatory requirements, including ISO standards and safety guidelines.
   • Conduct periodic audits to ensure document control procedures are followed.

3. Collaboration with Stakeholders:

   • Work with engineering, operations, and project management teams to gather documentation relevant to utilities and offsites.
   • Provide timely access to updated documents for cross-functional teams to support project success.

4. Maintenance of Document History:

   • Maintain records of document versions, approvals, and modifications to preserve historical accuracy.
   • Ensure proper archiving of obsolete documents for future reference and compliance checks.

5. Training and Support:

   • Train staff on document control processes and best practices.
   • Serve as a resource for document-related questions, promoting adherence to document control protocols.

Qualifications and Skills

To excel as a Document Controller at Sterling Petrochemicals, candidates should ideally possess:

• A Bachelor’s degree in a relevant field, such as Engineering, Information Management, or a related technical discipline.
• 2-5 years of experience in document control within the petrochemical, oil and gas, or related industries.
• Familiarity with document management software (e.g., SharePoint, EDMS, Aconex).
• Knowledge of ISO standards and other regulatory requirements for the petrochemical industry.
• Strong organizational and attention-to-detail skills.
• Excellent communication skills for cross-departmental coordination.

Career Path and Growth Opportunities

A Document Controller position in Utilities and Offsites at Sterling Petrochemicals offers a pathway into various roles within the petrochemical industry. With experience, a Document Controller can advance to positions such as Document Control Lead, Document Control Manager, or even project management roles. Sterling Petrochemicals values continuous improvement and career development, providing employees with opportunities for training, skill enhancement, and career growth.

Work Environment

The role is predominantly based in the office, though site visits may occasionally be required to understand project requirements better. This setting requires precision and a methodical approach, as Document Controllers play a critical role in maintaining operational integrity and regulatory compliance.

FAQs

1. What is the primary purpose of the Document Controller role in Utilities and Offsites at Sterling Petrochemicals?

   • The Document Controller ensures that all critical documents related to utilities and offsite operations are managed, organized, and accessible while maintaining compliance with regulatory standards and industry best practices.

2. Which software tools are commonly used for document management in this role?

   • Document Controllers may use software such as SharePoint, Aconex, and EDMS for organizing and managing documents effectively.

3. How does a Document Controller contribute to regulatory compliance?

   • The Document Controller reviews documents for compliance with industry regulations, organizes periodic audits, and ensures all documents meet ISO and other regulatory requirements.

4. Is previous experience in the petrochemical industry required for this role?

   • While not mandatory, previous experience in the petrochemical or oil and gas industry is advantageous as it familiarizes candidates with specific industry documentation and compliance needs.

5. What qualifications are essential for a Document Controller position?

   • A Bachelor’s degree in Engineering, Information Management, or a related field, coupled with experience in document management and familiarity with industry-standard software, is essential for this role.

For more information on this position or to explore opportunities at Sterling Petrochemicals, visit their careers page.

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